JOB POSTING: Administrative Assistant – April 2021

The Association of Canadian University Presses – L’association des presses universitaires canadiennes is seeking a part-time administrative assistant to support the association in its work as the collective voice of French- and English-language scholarly publishing in Canada.

The ideal candidate will have familiarity with the book publishing industry in Canada and/or the work of industry associations and will possess strong written communication skills. Their administrative experience will allow them to anticipate the needs of the association and its members, respond in a timely manner to inquiries, and maintain accurate financial and operational records. The successful candidate will work remotely from a home office and will be a Canadian citizen. Please submit your cover letter and resume to Closing date: 17 May 2021

Hours (average/month): 15 (Approximately three times a year the association holds meetings that would require the incumbent to attend as minute-taker. These hours would be over and above the expected 15 hours per month.)

Wage: $25­-28/hour                                                            


  • Receive postal mail, email and calls on behalf of the association, as well as manage list of contacts.
  • Respond to inquiries from members of the association and the public.
  • Distribute information to the association’s listserv members and the association’s executive from the membership, other associations, and funding agencies.
  • Maintain the association’s financial and operational records.
  • Conduct banking and bookkeeping activities.
  • Produce financial statements approximately three times a year.
  • Organize in-person and virtual meetings: select dates, arrange meeting rooms, draft agenda, invite guests, attend meetings, and record minutes.
  • Invoice membership fees, track payments, and follow-up where necessary (and other fees as required).
  • Coordinate website updates to and other directory listings.


  • One year of work as an administrative assistant or comparable work experience is required.
  • Strong written communication skills in English is required.
  • A proficiency in French would be an asset.
  • Experience in scholarly communications or the publishing industry would be an asset.
  • Experience in a post-secondary environment would be asset.
  • Experience in the non-profit sector would be an asset.